I Privacy Rules
a/ Personal data
- Your data are processed and secured in accordance with the rules set out, in particular, in the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as the “GDPR”.
b/ Collection of personal data
- When asking you to provide your data, the Company always explains why it needs them. Only the data which are necessary to provide a specific service are collected, and they are used only for the purposes of this service.
- The company shall collect personal data only for specified, clearly defined and legitimate purposes, and it shall not use them in a way that goes beyond these purposes.
- The Company shall only collect information that is adequate, relevant and does not go beyond the purpose for which it is collected. If necessary, the Company shall take all reasonable steps to verify whether the personal data collected are accurate and up to date.
c/ Recipients of personal data
- The recipients of your personal data are only those entities that need to know these data for reasons of their professional activity. The data are secured against being made available to unauthorised persons.
- Personal data may be transferred only to the extent necessary and only to those entities that must have access to them so that the high quality of services offered on the website can be guaranteed, in particular to IT service providers. All partners who process personal data on the basis of personal data processing agreements act only on instructions from the controller and ensure data security. Your personal data are not transferred to third parties for their own use.
- The controller reserves the right to disclose selected information that may constitute personal data to competent authorities or third parties in accordance with the provisions of applicable law.
d/ Storage period
- Your personal data shall not be stored longer than it is necessary to achieve the purposes for which the data were collected or longer than specified by law.
e/ Data security
- The company has taken measures to ensure the confidentiality, security and integrity of your personal data. Access to personal data is restricted to those who need to know them and who are required to comply with these rules.
- The company attaches great importance to ensuring that your personal data are not altered, breached or misused by third parties who are not authorised to access the data.
f/ Links to third party websites
II Detailed information on the processing of personal data
The controller of Users’ personal data processed in connection with the use of the website is Flexi1 spółka z ograniczoną odpowiedzialnością sp.k. with its registered office in Warsaw at al. Solidarności, 00-877 Warszawa.
a/ How can you contact us regarding matters related to personal data protection?
You can contact us regarding all matters related to the processing of personal data and the exercise of rights connected with data processing at the following e-mail address: firstname.lastname@example.org or at the following postal address: Flexi1, al. Solidarności 171, 00-877 Warszawa.
b/ What is the purpose, legal basis and period of personal data processing?
Due to the use of services or features on the flexiproject.pl website, your personal data will be processed for the purposes of, on the basis of and for the period of the services or features in connection with which the data are processed.
Providing personal data is voluntary, but necessary to achieve the above-mentioned purposes related to the use of a service or feature of the website.
d/ What are the rights regarding the data processed?
Each of you has the right to access your data (Article 15 of the GDPR), to have the data rectified (Article 16 of the GDPR), to have the data erased (Article 17 of the GDPR), to have the processing limited (Article 18 of the GDPR), to have the personal data that was provided to the controller transmitted to another controller (Article 20 of the GDPR) as well as to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office. If your personal data are processed on the basis of the consent you granted, you have the right to withdraw your consent at any time. The consent may be withdrawn by submitting a request by e-mail to the following address: email@example.com. You can remove cookies yourself using your browser settings. Withdrawal of the consent shall not affect the lawfulness of processing that was based on the consent before its withdrawal. By virtue of your particular situation, you have the right to object at any time to processing of your data which is based on the controller’s legitimate interest. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims. In order to exercise the above rights, please contact the data controller or the data protection officer. The contact details are specified above.
e/ Who may be the recipient of the data?
1. Personal data may be disclosed only to the extent necessary and only to those entities that must have access to them so that the high quality of services offered on the website can be ensured.
2. All partners who process personal data on the basis of personal data processing agreements act only on instructions from the controller and ensure data security.
3. Your personal data are not transferred to third parties for their own use.
4. Your personal data contained in the contact form may also be transferred to partner companies cooperating with Flexi1 sp. z o. o sp. k. for the purposes of presenting an offer.
5. The partner companies referred to in point 4 are the following:
- Flexi Solutions sp. z o.o. sp. k. in respect of issues and systems that support management reporting and financial reporting, budgeting and consolidation,
- MDDP outsourcing spółka z ograniczoną odpowiedzialnością sp.k. in respect of issues and systems concerning electronic document workflow (EDW) as well as solutions in terms of personnel files and the electronic personnel file management system (FlexiHRM e-file).
III Cookie files
a/ What are cookie files?
- “Cookie” files (the so-called cookies) shall be understood as IT data, in particular text files, saved by the web browser you use on the end device (e.g. a computer, smartphone or tablet) in order to collect data related to the use of the flexiproject.pl website with a view to improving its functionality and the services offered. Cookies do not contain data on your identity, but they make it possible to recognise the device used to connect to the website.
- The data stored in cookies contain information about your way of using the website (subpages and content viewed), the dates and times of visits as well as other information about your activity on the platform.
- Cookies usually contain the name of the website which they come from, their storage time on the end device and a unique number.
- Subject to the user’s consent, cookies are used to adapt the content of websites to the user’s preferences and to optimise the use of websites. They are also used to create anonymous, aggregated statistics that help understand how the user uses websites, which makes it possible to improve their structure and content – without personal identification of the user.
c/ What cookies do we use?
Cookies can be divided according to the following criteria:
Whether they are necessary to provide the service:
- Necessary cookies – they are absolutely necessary for the proper functioning of the website or the features that the user wants to use.
- Functional cookies – they are important for the operation of the website:
- they are used to enrich the functionality of the website. Without them, the website will work correctly, but it will not be adjusted to the user’s preferences;
- they are used to ensure a high level of website functionality. Without the settings stored in cookies, the level of website functionality may decrease, but this should not prevent the use of it completely;
- they support very important website features, and disabling them will result in certain functions not working properly.
- Business cookies – they enable the implementation of the business model based on which the website is made available; blocking them will not make the entire functionality of the website unavailable, but it may reduce the level of service since the website owner will not be able to realise revenues to fund the operation of the website. This category includes, e.g., advertising cookies.
The time for which cookies will be placed on the user’s end device:
There are, in principle, two types of cookies – “session” cookies and “persistent” cookies. The first of them are temporary files that remain on the user’s device until the user logs out of the website or turns off the software (the web browser). Persistent cookies remain on the user’s device for the time specified in the cookie parameters or until they are manually removed by the user.
- Session cookies (temporary cookies ) – they are placed while the browser is being used (session) and are removed after it is closed.
- Persistent cookies (permanent cookies) – they are not removed after the browser is closed and remain on the user’s device for a specified period of time.
Origin, i.e. the administrator who manages the cookies
- First-party cookies – placed directly by the owner of the website visited.
- Third-party cookies – placed by external entities whose page components have been triggered by the website owner.
The purposes for which they are used:
- Website configuration – they make it possible to configure functions and services on the website.
- Security and reliability of the website – they enable verification of authenticity and optimisation of website performance.
- Session status – they make it possible to store information about how users use the website. They may relate to the most frequently visited pages or possible error messages displayed on some pages. Cookies used to store the so-called session status help improve services and enhance the browsing experience.
- Processes – they enable efficient operation of the website itself and the features available on it.
- Marketing – they make it possible to display advertisements that are more interesting for users and, at the same time, more valuable for publishers and advertisers, as well as to personalise advertisements; they can also be used to display advertisements outside the pages of the website (domain).
- Location – they make it possible to adjust the information displayed to the user’s location.
- Analyses and research; viewing activity audit – they help better understand user preferences and, through analysis, improve and develop products and services. Typically, the website owner or a research company collect information anonymously and process trend data without identifying individual users’ personal data.
Interference with user privacy:
- Harmless cookies – they include cookies: o necessary for the website to function properly, o needed to enable website features the operation of which has nothing to do with user tracking.
- Research cookies – used to track users; they do not contain information about the identity of a specific user but profile the user based on their website traffic.
d/ How to uninstall or prevent the installation of cookies?
2. On your computer, cookies can be uninstalled by removing them one by one by their type or all at once. Instructions for adjusting the settings and removing cookies in popular browsers are presented below:
- Google Chrome: in the “Privacy” tab in the “Settings” menu, select “Content settings”, then “See all cookies and site data” and “Remove all” – https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=pl
- Mozilla Firefox: in the “Tools” menu, select the “Options” tab, then “Privacy” and “Remove cookies” – https://support.mozilla.org/pl/kb/W%C5%82%C4%85czanie%20i%20wy%C5%82%C4%85czanie%20obs%C5%82ugi%20ciasteczek
- Internet Explorer: the “Tools” menu, the “Internet Options” tab, then select “General”, “Browsing History”, “Settings”, the “Temporary Internet Files and History Settings” window, and finally “View files” – https://support.microsoft.com/pl-pl/help/278835/how-to-delete-cookie-files-in-internet-explorer
- Apple Safari: “Settings”, “Safari” and select “Clear History and Website Data” – https://support.apple.com/pl-pl/guide/safari/sfri11471/mac
In addition, it is possible to set the web browser to block cookies or notify each time before they are installed. Settings vary from browser to browser. Instructions on the handling of cookies can be found in the “Help” menu of your browser.